Inviting platform mentors

When a teacher who works at your studio also has their own MoveMentors mentor profile, the right pattern is to co-list classes between your studio account and their mentor account. The class appears on both profiles, with bookings going to whoever created the class.

This is different from adding them as a custom mentor (which is just a label). Co-listing is a formal arrangement with the platform mentor's consent.

When to invite vs use custom mentor

Use invite a platform mentor (co-listing) if:

• The teacher has their own MoveMentors mentor account.
• They want students to find them via the platform under their own name.
• They want their own profile to gain visibility from the classes they teach.
• They want a unified review history under their mentor profile.

Use custom mentor if:

• The teacher does not have a MoveMentors account and does not want one.
• They are an employee whose individual brand is not separate from the studio.
• The relationship is short-term (a single workshop).

How to invite

1. 1

   Create or open a class

   The class needs to exist. You can create it freshly or edit an existing one.

2. 2

   Go to the 'Teacher' step

   The class wizard has a step where you pick the teacher.

3. 3

   Search for the mentor

   Start typing their name or slug. The dropdown searches all active platform mentors.

   If you cannot find them, they may not be on the platform yet, or their search visibility is restricted. Verify with them; if they are definitely on the platform, email support.

4. 4

   Pick the mentor

   The class now has a "pending invitation" to that mentor. The class is saved and visible on YOUR profile immediately; it appears on the mentor's profile only after they accept.

5. 5

   Wait for them to respond

   The mentor receives an email and an in-app notification. They can accept or decline.

6. 6

   After accept or decline

   Accepted: the class is now co-listed. It shows on both your studio profile and the mentor's profile. Their name appears as the teacher.

   Declined: the class stays solo on your studio profile. The teacher attribution becomes "Studio" or you can pick a different teacher.

What the mentor sees

The invitation email contains:

• Your studio's name and link to your profile.
• The class title.
• The schedule (dates and times).
• The price and capacity.
• The payment routing (your studio receives payment).
• "Accept" and "Decline" links.

Clicking "Accept" takes them to a confirmation page. Clicking "Decline" sends a notification back to you.

What happens after they accept

The class is now jointly visible:

• Your studio profile: shows the class with the mentor's name and a link to their profile.
• Their mentor profile: shows the class with your studio's name and a link to your profile.

Bookings on the class continue to go to YOUR account (the creator). Payment routes to your Stripe Connect or manual methods. The mentor sees the bookings (read-only) but cannot modify them.

Reviews left on the class go to YOUR studio's profile. The mentor can see them but they do not roll up to their personal review average.

What if the mentor wants to receive bookings directly

In that case the right pattern is REVERSE co-listing:

1. The mentor creates the class on their own account.
2. They invite YOUR studio as a co-owner.
3. You accept.

Now the class is on both profiles, but payment goes to the mentor. You get venue credit.

This is the right pattern when:

• The mentor is the primary draw and the venue is a service they pay for.
• The mentor handles the bookings (front desk, reminders, etc).
• The mentor wants the booking history on their own CRM.

We have no preference between these two directions; pick whichever matches your business arrangement.

Changing the teacher on a co-listed class

If the mentor needs to be replaced (they left, they are taking a break, etc):

1. The studio can edit the class and remove the co-owner. The class becomes solo on the studio's profile.
2. Optionally, the studio invites a new mentor (sends a new invitation).

The mentor who was removed gets a notification. Past sessions retain the historical teacher attribution.

Mentor withdrawing from a co-listed class

The mentor can withdraw at any time from their dashboard. Their name is removed from the class; the class stays on the studio's profile.

If the mentor withdraws inside a 24-hour window before a session, students booked for that session get a notification (you should probably also message them yourself).

Tier limits

The number of platform mentors you can have on your roster (i.e. with active invitations or accepted co-listings):

Custom mentors are separate (own limits, see Custom mentors). The two limits are independent.

Common questions

Can I invite a mentor who is also a custom mentor on my roster? Yes, but you should probably remove them from your custom list once they accept the platform-mentor invitation. Otherwise students might see them twice in your roster.

The mentor accepted but I want to change something on the class (price, schedule). What happens? You can edit. The mentor sees the change and gets an email about material changes. If they no longer want to be associated with the modified class, they can withdraw.

Can I invite a mentor who is in another city? Yes. The platform does not enforce geographic constraints. Useful for guest workshops where a traveling teacher comes to your studio.

Will the invited mentor's other classes (their solo ones) automatically appear on my studio profile? No. Only the specific classes they accepted invitations to.

Next steps

• Co-listing from the mentor's perspective: what your invited mentor sees.
• Custom mentors: when invitation is not the right tool.