When you book a class, event or retreat, your confirmation email comes with a calendar file (.ics). Open it to add the booking to Google Calendar, Apple Calendar, Outlook or most other calendar apps. The file doesn't update later, so if you move or cancel the booking, change the event in your calendar yourself.
The .ics attachment
The calendar file is attached to your booking confirmation email. If you pay by card, that email arrives once your payment goes through. For direct payments, free classes and class packs, it arrives as soon as you book.
How you add it depends on your email app. In most apps, you open the attachment and choose to add it to your calendar.
The event includes:
- The class title and the teacher's name
- The start and end time
- The location: the venue's address, or the join link for an online class
- Your booking reference, plus the join link for an online class
- The teacher as the organiser
- A link back to your booking page
If you booked for other people and added their email addresses, they get the confirmation email with the calendar file too.
Private sessions booked from a teacher's open times don't come with a calendar file.
Subscribing to a calendar feed
There's no calendar feed for students to subscribe to, and no add-to-calendar button on the booking page. The file in your confirmation email is the way to get a booking into your calendar.
Timezones
The calendar file stores the time in a standard universal format, and your calendar app shows it in your own time zone. The confirmation email shows the time where the class takes place.
If you book a 7pm class in Berlin while you're in Los Angeles, your calendar shows 10am: the same moment, in your time zone. The class still starts at 7pm Berlin time.
If you travel and your device changes time zone, your calendar shows the event in the new local time. The class itself doesn't move.
Rescheduling
When you use Move booking, you and the teacher get an email with the new time, but no new calendar file. Update the event in your calendar yourself.
Cancellations and calendar sync
Cancelling a booking doesn't remove the event from your calendar. Delete it yourself.
Reminders
You don't need a calendar to be reminded. MoveMentors emails you about a day before the class and again shortly before it starts. You can turn these off with Session Reminders in your notification settings.
Common questions
Why is the event in my calendar at a different time than in my confirmation email? The email shows the time where the class takes place, and your calendar shows your own time zone. Both are the same moment.
Can I share a class with a friend by sending them the .ics? That only adds an event to their calendar; it doesn't book them a spot. They need their own booking, or you can include them in yours when you book.
My calendar shows an old time or location. The calendar file is a copy from when you booked, and it doesn't change. Open the View booking link in your confirmation email to see the current details.
Next steps
- New here? Booking a class.
- Want to change which emails you get? Notification preferences.